Maintaining device security isn't optional for businesses — it's an absolute necessity. This applies to the proper storage of your electronics, both the devices you've used in the past and the ones helping grow your business today. Proper device security is also a good way to keep your place of business from becoming an unsightly mess.
Here are three ways to keep your electronics safe — and tame those unsightly tangles of cords under your co-workers' desks — through up-to-date security policies and organized hardware storage.
1. Label and Bundle Computer Cables and Cords
It's always a good idea to clearly label electrical cords when first unpacking electronics. However, if your IT storage closet looks like an electronic jungle, it's never too late to take the time to identify which cords go with which devices. You can tie off loops of computer cables or bind them with clamps or plastic zip ties. Velcro wraps are also effective for larger bundling needs, as are adjustable rubber cable ties.
Keeping cables orderly isn't only important for storage, though. Take a walk through your office and make sure that everyone has Velcro or zip ties for the assorted hardware under their desks, as well. This will improve the appearance of the office — an important consideration when clients and investors visit — and prevent anyone from tripping on a cable.
2. Store Old Electronics With Care
You may think it doesn't matter how you store old electronics. But if a need arises, you'll be glad you took a few precautions to ensure further device longevity.
Ideally, the best strategy is to store devices in their original packaging materials (anti-static bag, protective foam and plastic shell). Alternatively, you can use a large, durable box and bubble wrap to secure your electronics for storage. Kept in a dry, locked storage room with the right protective packaging, these devices will stay secure, intact and reusable for a future date.
3. Secure and Store Devices When Not in Use
Keeping your business data secure is essential at all times, and this entails planning for the physical safety of your devices wherever they are. Each office environment is unique, so it's a good idea to consult a security expert to determine whether outfitting individual desks with padlocks or installing laptop security lockers is the best idea.
When lockers aren't an option, a heavy-duty computer cable lock may be your best defense. Cable locks loop around a secure object like an office table or desk and attach to your laptop's lock slot. Set a combination, loop the steel cable around your device and a secure object, and the possibility of theft is vastly reduced.
Taking some time to properly store and protect your electronic devices makes a significant contribution to the protection of your crucially important business data. Of course, recycling old, unwanted electronics is always an option when you know that a device isn't fit for future use.